Overview of Ballot Procedures

Returning Ballots 

There are three options for returning ballots:

  1. By mail in the envelope included with the ballot that includes pre-paid postage,
  2. In Person to the City Clerk’s Office during regular business hours prior to the May 21, 2019 public hearing, or 
  3. In Person prior to the close of the public hearing on May 21, 2019. The City Council meeting begins at 7 p.m. 

City Receipt of Ballots 

  1. By law, ballots must remain sealed until the public hearing on May 21, 2019 has concluded. 
  2. City staff is maintaining daily logs of LMD ballots received by mail, as well as in person. 
  3. Ballots are secured in a locked area at City Hall that has limited staff access. 

Tabulation of the Ballots 

  1. The night of the May 21, 2019 public hearing, the City Clerk will transport ballots to the City Council Chambers. 
  2. Following the conclusion of the public hearing, the City Council meeting will continue with the other agendized items, while the City Clerk, the Assistant City Manager, and the Principal Consultant with Willdan Engineering (the firm that completed the Engineer’s Report for LMD 19-1) take the ballots to the Observation Room located immediately adjacent to the City Council Chambers. Ballots will be opened and tabulated by the Principal Consultant with Willdan who will use a proprietary computer program to scan and tabulate the ballots.
  3. The public may observe the tabulation of the ballots but may not interfere with the tabulation of the ballots. 
  4. Depending upon the number of ballots returned, the tabulation of the ballots may be completed the night of the public hearing and the results announced before the City Council meeting ends that night. 
  5. The City Council will consider resolutions at the May 21, 2019 City Council meeting confirming the ballot results for LMD 19-1.